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| Submitted By |
Meeting Date:Type |
_Title___________________________________________ |
_Department________________ |
_Submitted For________________ |
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12/05/2016:PC |
BPC1608-018 Final Plat – Holt witherspoon Property, South Side of Crockett Road |
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BPC1608-018 Final Plat – Holt witherspoon Property, South Side of Crockett Road, Zoning R-2 - Applicant: Mr. Tom Darnall, Ragan Smith Associates, 315 Woodland Street, Nashville, TN 37206
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12/05/2016:PC |
BPC1610-009 Final Plat – witherspoon Subdivision, Section Two, South Side of Crockett Road |
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BPC1610-009 Final Plat – witherspoon Subdivision, Section Two, South Side of Crockett Road, Zoning OSRD – Applicant: Mr. John Darnall, Ragan Smith Associates, 315 Woodland Street, Nashville, TN 37206
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04/04/2017:PC |
BPC1702-010 Limited Duration Event – witherspoon Subdivision, Parade of Homes, Lots through , Section One, South side of Crockett Road, Zoning OSRD |
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BPC1702-010 Limited Duration Event – witherspoon Subdivision, Parade of Homes, Lots 3, 4, 150 through 153, Section One, South side of Crockett Road, Zoning OSRD – Applicant: Mr. Jake Vincent, Ragan Smith Associates, 315 Woodland Street, Nashville, TN 37204
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03/13/2017:CC |
Ordinance 2017-06, An Ordinance Amending Fees for Building and Mechanical Permits and for Planning Commission and Board of Zoning Appeals Submittals |
Planning & Codes |
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The Planning and Codes Department FY 2017 Non-Routine Work Plan includes an item to review Planning Commission review fees. Given it has been almost ten years since building permit fees were last reviewed, staff recently completed a analysis of all of the department's submittal/issuance fees, including Planning Commission and Board of Zoning Appeals submittal fees and permit fee schedules. As a result of this analysis, minor fee increases are proposed as part of the attached ordinance.
Building and Mechanical Permits
The fee schedule for the issuance of building permits was last amended by the Board of Commissioners pursuant to Ordinance 2007-25, which was approved on October 11, 2007. The fee schedule was included as part of the adoption of the 2006 Edition of the International Code Council (ICC) Building Code, which affects commercial and residential construction standards. In November 26, 2012 the Board of Commissioners approved Ordinance 2012-14, approving amendments to Section 14 of the Municipal Code adopting the 2012 Editions of the ICC commercial and residential building code construction standards. However, amendments to the fee schedule were not adopted as part of the amendments to the ordinance.
Currently, Section 14-72(a) of the Municipal Code establishes a "per square foot" amount for enclosed areas within residential structures that is used to calculate the structure's valuation and permit fees. The current amount is $90.00 per square foot of enclosed finished area, except that enclosed areas that are proposed to remain unfinished, such as basements, detached garages, etc., are assessed at $20.00 per square foot of area. The attached ordinance proposes increasing the amount used to calculate the valuations upon which permit fees are based for enclosed areas in residential structures from $90.00 to $100.00 per square foot. The current fee of $20.00 per square foot of unfinished space would remain unchanged.
Some examples of the new fee versus the old fee are shown in the table below.
| PERMIT FEE COMPARISON |
| LOCATION |
VALUATION |
$90/SF |
$100/SF |
DIFFERENCE |
| Taramore, Lot 43 |
$430,500.00 |
$1,176.25 |
$1,286.25 |
$110.00 |
| witherspoon, Lot 116 |
$474,500.00 |
$1,352.25 |
$1,481.50 |
$129.00 |
| Stonecrest, Lot 5 |
$488,400.00 |
$1,385.25 |
$1,520.00 |
$134.75 |
Note that such a calculation is not used to determine valuation for commercial structures. Commercial valuation is provided by the permit applicant.
Changes are also proposed to Section 14-120, in regard to fees for mechanical permits. Staff proposes that language be added to the section indicating that the section also applies to the installation of "gas piping." Additionally, the issuance fees would be increased from $10.00 to $25.00, which would bring the fees up to those charged for plumbing permits.
Planning Commission Reviews
The schedule for Planning Commission submittal/review fees was last amended pursuant to Ordinance 2008-08, which was approved by the Board of Commissioners on June 24, 2008.
Ordinance 2017-06 amends Section 50-29 of the Municipal Code to minimally increase the submittal fees for all reviews. Currently, the submittal fee is $250, plus a $25.00 fee per lot for a residential proposal or a fee of $20.00 per acre or fraction thereof for a commercial project. The proposed amendments would increase the submittal fee to $300.00, and either $40.00 per lot or acre, whichever is applicable.
New language is also added to address the submittal and lot fees for review of revised preliminary plans for OSRD/OSRD-IP subdivisions that require staff review. The proposed fees are $500.00 plus $40.00 per affected lot. The language "per affected lot" is inserted because sometimes a revised OSRD/OSRD-IP Development Plan does not impact all of the lots shown on the plan. Even though some proposals do not impact all lots, it is still necessary to perform a complete review to insure compliance with Code requirements. The increase in the amount of the submittal/review fees is necessary due to the complexity of the review of the OSRD calculations for each project. Every time a revised preliminary plan for OSRD/OSRD-IP subdivisions is submitted, staff must completely review all open space calculations. Additionally, the Code requires that corresponding changes to preliminary plans which affect certain areas of OSRD/OSRD-IP plans also be approved by the Board of Commissioners. Currently, no fees are charged for review and preparation of the backup information of revised OSRD/OSRD-IP plans submitted for review by the Board of Commissioners.
Board of Zoning Appeals
The fee schedule for building permits was last amended by the Board of Commissioners pursuant to Ordinance 2007-28, which was approved by the Board of Commissioners on November 26, 2007.
A comparison of the current filing fees for Board of Zoning Appeals (BZA) requests follows;
| BZA FILING FEE COMPARISON |
| REQUEST |
CURRENT FEE |
PROPOSED FEE |
| Administrative Review * |
$100.00 |
$200.00 |
| Special Exceptions, Inc. Accessory Structures |
$100.00 |
$200.00 |
| Variances |
$150.00 |
$200.00 |
| * Fees required for Administrative Review are reimbursed if decision is overturned |
Staff proposes that the proposed ordinance amendments become effective for permit applications, Planning Commission and Board of Zoning Appease submittals received after July 1, 2017.
Planning and Codes Department staff conducts semi-annual meetings with the building community to provide education, information regarding changes in Code requirements, changes to inspections/permits policies and changes to fee schedules. The next meeting is scheduled for May 4, 2017. The agenda will include a discussion of the new fee structure.
Because a portion of the ordinance amendments affects Section 78-59 of the zoning ordinance, review by the Planning Commission and a public hearing are required. If the ordinance is passed on first reading on March 13, the Planning Commission will conduct its review at its April 4, 2017 regular meeting. The public hearing is scheduled for April 10, 2017, followed by second and final reading of the ordinance on April 24, 2017.
Should you have any questions please contact the Planning and Codes Director.
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03/13/2017:CC |
Resolution 2017-18 - Authorizing Acceptance of a Public Access Easement for a Multi-Purpose Trail in the witherspoon Subdivision |
Planning & Codes |
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Resolution 2017-18 - A RESOLUTION AUTHORIZING THE ACCEPTANCE OF A PUBLIC ACCESS EASEMENT FROM HOLT witherspoon, LLC FOR A TRAIL SEGMENT LOCATED IN THE ARTERIAL ROAD BUFFER AND PERMANENT OPEN SPACE FOR witherspoon SUBDIVISION, for adoption
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03/20/2017:BZA |
BZA1702-003 Accessory Structure Request – witherspoon, Lot 1 (9305 Crockett) |
Administration |
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BZA1702-003 Accessory Structure Request - witherspoon Subdivision, Lot 1, (9305 Crockett Road) – Located at the corner of witherspoon Drive and Crockett Road - Zoned OSRD
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04/10/2017:CC |
Ordinance 2017-06 - An Ordinance Amending Fees for Building and Mechanical Permits and for Planning Commission and Board of Zoning Appeals Submittals |
Planning & Codes |
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The Planning and Codes Department FY 2017 Non-Routine Work Plan includes an item to review Planning Commission review fees. Given it has been almost ten years since building permit fees were last reviewed, staff recently completed a analysis of all of the department's submittal/issuance fees, including Planning Commission and Board of Zoning Appeals submittal fees and permit fee schedules. As a result of this analysis, minor fee increases are proposed as part of the attached ordinance.
Building and Mechanical Permits
The fee schedule for the issuance of building permits was last amended by the Board of Commissioners pursuant to Ordinance 2007-25, which was approved on October 11, 2007. The fee schedule was included as part of the adoption of the 2006 Edition of the International Code Council (ICC) Building Code, which affects commercial and residential construction standards. In November 26, 2012 the Board of Commissioners approved Ordinance 2012-14, approving amendments to Section 14 of the Municipal Code adopting the 2012 Editions of the ICC commercial and residential building code construction standards. However, amendments to the fee schedule were not adopted as part of the amendments to the ordinance.
Currently, Section 14-72(a) of the Municipal Code establishes a "per square foot" amount for enclosed areas within residential structures that is used to calculate the structure's valuation and permit fees. The current amount is $90.00 per square foot of enclosed finished area, except that enclosed areas that are proposed to remain unfinished, such as basements, detached garages, etc., are assessed at $20.00 per square foot of area. The attached ordinance proposes increasing the amount used to calculate the valuations upon which permit fees are based for enclosed areas in residential structures from $90.00 to $100.00 per square foot. The current fee of $20.00 per square foot of unfinished space would remain unchanged.
Some examples of the new fee versus the old fee are shown in the table below.
| PERMIT FEE COMPARISON |
| LOCATION |
VALUATION |
$90/SF |
$100/SF |
DIFFERENCE |
| Taramore, Lot 43 |
$430,500.00 |
$1,176.25 |
$1,286.25 |
$110.00 |
| witherspoon, Lot 116 |
$474,500.00 |
$1,352.25 |
$1,481.50 |
$129.00 |
| Stonecrest, Lot 5 |
$488,400.00 |
$1,385.25 |
$1,520.00 |
$134.75 |
Note that such a calculation is not used to determine valuation for commercial structures. Commercial valuation is provided by the permit applicant.
Changes are also proposed to Section 14-120, in regard to fees for mechanical permits. Staff proposes that language be added to the section indicating that the section also applies to the installation of "gas piping." Additionally, the issuance fees would be increased from $10.00 to $25.00, which would bring the fees up to those charged for plumbing permits.
Planning Commission Reviews
The schedule for Planning Commission submittal/review fees was last amended pursuant to Ordinance 2008-08, which was approved by the Board of Commissioners on June 24, 2008.
Ordinance 2017-06 amends Section 50-29 of the Municipal Code to minimally increase the submittal fees for all reviews. Currently, the submittal fee is $250, plus a $25.00 fee per lot for a residential proposal or a fee of $20.00 per acre or fraction thereof for a commercial project. The proposed amendments would increase the submittal fee to $300.00, and either $40.00 per lot or acre, whichever is applicable.
New language is also added to address the submittal and lot fees for review of revised preliminary plans for OSRD/OSRD-IP subdivisions that require staff review. The proposed fees are $500.00 plus $40.00 per affected lot. The language "per affected lot" is inserted because sometimes a revised OSRD/OSRD-IP Development Plan does not impact all of the lots shown on the plan. Even though some proposals do not impact all lots, it is still necessary to perform a complete review to insure compliance with Code requirements. The increase in the amount of the submittal/review fees is necessary due to the complexity of the review of the OSRD calculations for each project. Every time a revised preliminary plan for OSRD/OSRD-IP subdivisions is submitted, staff must completely review all open space calculations. Additionally, the Code requires that corresponding changes to preliminary plans which affect certain areas of OSRD/OSRD-IP plans also be approved by the Board of Commissioners. Currently, no fees are charged for review and preparation of the backup information of revised OSRD/OSRD-IP plans submitted for review by the Board of Commissioners.
Board of Zoning Appeals
The fee schedule for building permits was last amended by the Board of Commissioners pursuant to Ordinance 2007-28, which was approved by the Board of Commissioners on November 26, 2007.
A comparison of the current filing fees for Board of Zoning Appeals (BZA) requests follows;
| BZA FILING FEE COMPARISON |
| REQUEST |
CURRENT FEE |
PROPOSED FEE |
| Administrative Review * |
$100.00 |
$200.00 |
| Special Exceptions, Inc. Accessory Structures |
$100.00 |
$200.00 |
| Variances |
$150.00 |
$200.00 |
| * Fees required for Administrative Review are reimbursed if decision is overturned |
Staff proposes that the proposed ordinance amendments become effective for permit applications, Planning Commission and Board of Zoning Appease submittals received after July 1, 2017.
Planning and Codes Department staff conducts semi-annual meetings with the building community to provide education, information regarding changes in Code requirements, changes to inspections/permits policies and changes to fee schedules. The next meeting is scheduled for May 4, 2017. The agenda will include a discussion of the new fee structure.
Because a portion of the ordinance amendments affects Section 78-59 of the zoning ordinance, review by the Planning Commission and a public hearing are required. The Planning Commission will conduct its review of the changes to Section 78-59 at its April 4, 2017 regular meeting.
Second and final reading of the ordinance by the Board of Commissioners is scheduled for April 24, 2017.
Should you have any questions please contact the Planning and Codes Director.
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04/24/2017:CC |
Ordinance 2017-06 - An Ordinance Amending Fees for Building and Mechanical Permits and for Planning Commission and Board of Zoning Appeals Submittals |
Planning & Codes |
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The Planning and Codes Department FY 2017 Non-Routine Work Plan includes an item to review Planning Commission review fees. Given it has been almost ten years since building permit fees were last reviewed, staff recently completed a analysis of all of the department's submittal/issuance fees, including Planning Commission and Board of Zoning Appeals submittal fees and permit fee schedules. As a result of this analysis, minor fee increases are proposed as part of the attached ordinance.
Building and Mechanical Permits
The fee schedule for the issuance of building permits was last amended by the Board of Commissioners pursuant to Ordinance 2007-25, which was approved on October 11, 2007. The fee schedule was included as part of the adoption of the 2006 Edition of the International Code Council (ICC) Building Code, which affects commercial and residential construction standards. In November 26, 2012 the Board of Commissioners approved Ordinance 2012-14, approving amendments to Section 14 of the Municipal Code adopting the 2012 Editions of the ICC commercial and residential building code construction standards. However, amendments to the fee schedule were not adopted as part of the amendments to the ordinance.
Currently, Section 14-72(a) of the Municipal Code establishes a "per square foot" amount for enclosed areas within residential structures that is used to calculate the structure's valuation and permit fees. The current amount is $90.00 per square foot of enclosed finished area, except that enclosed areas that are proposed to remain unfinished, such as basements, detached garages, etc., are assessed at $20.00 per square foot of area. The attached ordinance proposes increasing the amount used to calculate the valuations upon which permit fees are based for enclosed areas in residential structures from $90.00 to $100.00 per square foot. The current fee of $20.00 per square foot of unfinished space would remain unchanged.
Some examples of the new fee versus the old fee are shown in the table below.
| PERMIT FEE COMPARISON |
| LOCATION |
VALUATION |
$90/SF |
$100/SF |
DIFFERENCE |
| Taramore, Lot 43 |
$430,500.00 |
$1,176.25 |
$1,286.25 |
$110.00 |
| witherspoon, Lot 116 |
$474,500.00 |
$1,352.25 |
$1,481.50 |
$129.00 |
| Stonecrest, Lot 5 |
$488,400.00 |
$1,385.25 |
$1,520.00 |
$134.75 |
Note that such a calculation is not used to determine valuation for commercial structures. Commercial valuation is provided by the permit applicant.
Changes are also proposed to Section 14-120, in regard to fees for mechanical permits. Staff proposes that language be added to the section indicating that the section also applies to the installation of "gas piping." Additionally, the issuance fees would be increased from $10.00 to $25.00, which would bring the fees up to those charged for plumbing permits.
Planning Commission Reviews
The schedule for Planning Commission submittal/review fees was last amended pursuant to Ordinance 2008-08, which was approved by the Board of Commissioners on June 24, 2008.
Ordinance 2017-06 amends Section 50-29 of the Municipal Code to minimally increase the submittal fees for all reviews. Currently, the submittal fee is $250, plus a $25.00 fee per lot for a residential proposal or a fee of $20.00 per acre or fraction thereof for a commercial project. The proposed amendments would increase the submittal fee to $300.00, and either $40.00 per lot or acre, whichever is applicable.
New language is also added to address the submittal and lot fees for review of revised preliminary plans for OSRD/OSRD-IP subdivisions that require staff review. The proposed fees are $500.00 plus $40.00 per affected lot. The language "per affected lot" is inserted because sometimes a revised OSRD/OSRD-IP Development Plan does not impact all of the lots shown on the plan. Even though some proposals do not impact all lots, it is still necessary to perform a complete review to insure compliance with Code requirements. The increase in the amount of the submittal/review fees is necessary due to the complexity of the review of the OSRD calculations for each project. Every time a revised preliminary plan for OSRD/OSRD-IP subdivisions is submitted, staff must completely review all open space calculations. Additionally, the Code requires that corresponding changes to preliminary plans which affect certain areas of OSRD/OSRD-IP plans also be approved by the Board of Commissioners. Currently, no fees are charged for review and preparation of the backup information of revised OSRD/OSRD-IP plans submitted for review by the Board of Commissioners.
Board of Zoning Appeals
The fee schedule for building permits was last amended by the Board of Commissioners pursuant to Ordinance 2007-28, which was approved by the Board of Commissioners on November 26, 2007.
A comparison of the current filing fees for Board of Zoning Appeals (BZA) requests follows;
| BZA FILING FEE COMPARISON |
| REQUEST |
CURRENT FEE |
PROPOSED FEE |
| Administrative Review * |
$100.00 |
$200.00 |
| Special Exceptions, Inc. Accessory Structures |
$100.00 |
$200.00 |
| Variances |
$150.00 |
$200.00 |
| * Fees required for Administrative Review are reimbursed if decision is overturned |
Staff proposes that the proposed ordinance amendments become effective for permit applications, Planning Commission and Board of Zoning Appease submittals received after July 1, 2017.
Planning and Codes Department staff conducts semi-annual meetings with the building community to provide education, information regarding changes in Code requirements, changes to inspections/permits policies and changes to fee schedules. The next meeting is scheduled for May 4, 2017. The agenda will include an introduction and discussion of the new fee structure.
Because a portion of the ordinance amendments affects Section 78-59 of the zoning ordinance, review by the Planning Commission and a public hearing are required. On April 4, 2017 the Planning Commission voted unanimously nine for and zero against (9-0) to forward a recommendation of approval of the changes to Section 78-59 to the Board of Commissioners. The required public hearing was held at the Board of Commissioners meeting on April 10.
Should you have any questions please contact the Planning and Codes Director.
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08/07/2017:PC |
BPC1707-003 Final Plat – witherspoon Subdivision, Section 3, Zoning OSRD – Applicant: Mr. Tom Darnall, Ragan Smith Associates, 315 Woodland Street, Nashville, TN 37206 |
Planning & Codes |
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BPC1707-003 Final Plat – witherspoon Subdivision, Section 3, Zoning OSRD – Applicant: Mr. Tom Darnall, Ragan Smith Associates, 315 Woodland Street, Nashville, TN 37206
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08/14/2017:CC |
Resolution 2017-59 - Approval of Contract with Civil Constructors, LLC for Construction of a Roundabout at Crockett Road/Green Hill Blvd. |
Engineering |
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Staff evaluated several alternatives to improve traffic flow at the existing four-way stop at the intersection of Crockett Road/Green Hill Blvd./Raintree Parkway. A roundabout was selected over other alternatives after extensive analysis by staff and the City's traffic consultant, Neel Schaffer. The roundabout was shown to provide the same level of service as a traffic signal during peak periods, but a much better level of service than a signal during off peak periods. The roundabout also has the advantages of lower operating cost, less impact to adjacent properties, and a higher capacity to accommodate future growth in traffic volume. A layout depicting the proposed roundabout is attached. Also included in this project is the relocation of a City of Brentwood water line. Construction of the roundabout is included in the approved Capital Improvements Program. The new roundabout was designed to mirror the roundabout recently constructed at the entrance to the witherspoon Subdivision to provide continuity along this busy arterial.
Recently, the Public Works Department solicited bids for construction of the roundabout at this intersection.. Bids were publicly opened on July 26, 2017. Four bids were received as shown below (bid tab attached):
| Jarrett |
$1,125,000.00 |
| Sessions Paving |
$1,041,348.00 |
| Jones Bros. Contractors, LLC |
$1,358,971.60 |
| Civil Constructors, Inc. |
$955,025.00 |
Note that all bid amounts include a $50,000.00 contingency allocation, which would only be used with the written approval of the City.
As noted earlier, the total cost of this project includes relocation of a City of Brentwood water line which will be paid from Water Services CIP funds. The low bid submitted by Civil Constructors includes a total of $236,428.00 for this water line work. However, $46,929 of this water line work will only be expended if damage to existing water services is found or results from this project, which may not be necessary.
In summary, the bid submitted by the low bidder can be broken down as follows:
Breakdown of Civil Constructors Bid
| Item |
Bid Amount |
CIP Budget |
Difference |
| Roundabout Construction |
$668,597 |
$550,000 |
$118,597 |
| Water Line Relocation |
$189,499 |
$135,000 |
$54,499 |
| Water Service Repairs (if needed) |
$46,929 |
N/A |
N/A |
| Contingency (if needed) |
$50,000 |
N/A |
N/A |
The low bid is over budget by $173,096 ($118,597 Capital Projects Fund + $54,499 Water and Sewer Fund) if no other work is authorized or $270,025 ($168,597 Capital Projects Fund + $101,428 Water and Sewer Fund) if all the water service work is performed and all of the contingency is needed (which is not likely). Staff and the design engineers have analyzed the bid details, and while several bid item unit costs were higher than expected, none of them seemed completely out of line given today's very busy construction market. If the project was re-bid, there is no indication a lower cost could be realized. Also, as has been discussed previously, this is a relatively small but complicated project from a construction phasing standpoint due to the need to maintain traffic flow through this busy intersection. This may also have been a factor in contractor bid pricing.
The FY 2018-2023 CIP includes $250,000 in additional capital funding that was programmed in FY 2019 for potential improvements at the intersection of Crockett Road and Volunteer Boulevard. The recently completed traffic study for this intersection did not identify any cost feasible changes that would provide a significant improvement in traffic operations. Therefore, staff would recommend allocating this funding to the roundabout portion of the project in the Capital Projects Fund to cover the additional amount beyond what was budgeted in FY 2018. Additionally, the water service replacements, should that work be authorized under this project, is already planned in the Water Services CIP budget for FY 2019. Therefore, any expenditure of the $46,929 would be offset by a corresponding reduction in the planned FY 2019 project. Based on the availability of these additional funds, staff is recommending the contract be awarded to the low bidder, Civil Constructors, LLC.
A copy of the proposed contract is attached. It is anticipated the project will take approximately six months to complete, making the approximate completion date March of 2018.
Please direct any questions to the Public Works or Engineering Director.
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